Top Itinerary Building Software
Stop wrestling with Microsoft Word formatting. Generate stunning, template-driven travel itineraries in under 5 minutes and win the booking before your competitors even reply.
The Agony of Manual Quoting
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1Copying and Pasting
Searching old emails to find that perfect description of the Eiffel Tower tour to paste into a new document.
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2Formatting Nightmares
Inserting an image into Word, causing the entire 5-day schedule to break across three pages.
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3Calculator Errors
Manually adding up 5 hotel nights, 3 transfers, and a 15% margin, and realizing later you forgot to include taxes.
Word Documents Are Killing Your Sales
When a client requests a quote for a multi-destination holiday, they expect magic. They want to envision themselves relaxing on the beach or exploring ancient ruins. If you respond to their request 48 hours later with a plain-text email or a poorly formatted Word document, you instantly devalue your expertise.
The problem is that building a beautiful, detailed itinerary from scratch takes hours. You have to write day-by-day descriptions, source high-quality images, calculate net costs from various suppliers, and carefully apply your markups. For a busy travel agent, this process is an operational nightmare that limits how many quotes you can send out each day. The slower you are, the more likely the client is to book with a competitor or an Online Travel Agency (OTA).
Template-Driven Itinerary Builder
Build it once, sell it a thousand times.
Master Templates
Create a library of your best-selling tour packages. Set up the day-by-day descriptions, images, and base costs once. When a new inquiry arrives, simply load the template, tweak the dates, and you are ready to send.
Automated Margin Math
The software does the heavy lifting. Add your net costs for hotels and activities, specify your desired markup (e.g., 20%), and the system calculates the final selling price instantly, hiding the net costs from the client.
Stunning PDF Exports
Click a button and generate a beautifully formatted, branded PDF. It includes your logo, high-res images, day-by-day schedules, inclusions/exclusions, and the bundled price. It looks like a magazine spread, not a spreadsheet.
Frequently Asked Questions
Everything about our itinerary building software.
What is itinerary building software?
Itinerary building software replaces manual tools like Microsoft Word or Excel. It allows travel agents to select destinations, hotels, and activities from a pre-loaded database to instantly generate a professionally formatted, day-by-day travel schedule and quotation for their clients.
How does using this software increase my sales?
In travel sales, the first agent to provide a professional quote usually wins the booking. If you spend 4 hours formatting a Word document, you will lose to the agent who used our software to send a stunning PDF in 5 minutes. Additionally, the visual appeal of our itineraries builds instant trust.
Can I save standard tour packages as templates?
Yes, this is the most powerful feature. If you frequently sell a '5-Day Golden Triangle' tour, you build it once and save it as a template. The next time a client asks for it, you load the template, adjust the dates, apply your markup, and export the PDF instantly.
Does the software calculate my profit margins automatically?
Absolutely. You input the net rates from your suppliers. When building the itinerary, you can apply either a percentage markup or a fixed amount. The software handles all the complex math behind the scenes, ensuring you always know exactly how much profit you are making.
Can I hide the price breakdown from the client?
Yes. Most travel agents prefer to show a single 'Total Package Price' rather than itemizing the cost of every hotel and transfer. The software allows you to bundle costs together so the client only sees the final retail price on their PDF quote, protecting your supplier net rates.
Are the generated itineraries mobile-friendly?
The itineraries can be exported as high-quality PDFs which look fantastic on both desktop and mobile devices. We also offer interactive web-links so clients can view their itinerary on their phone through a beautifully designed, mobile-responsive webpage.
Can I include high-resolution images in the itinerary?
Yes, visual selling is critical. You can upload your own photos or use our integration to pull high-resolution images of hotels and destinations directly into the day-by-day breakdown, making the proposal incredibly enticing for the traveler.
Does it support multiple currencies?
Yes. If your suppliers charge in USD but your client is paying in EUR, the software allows you to manage multi-currency quotes easily, applying exchange rates so your margins are protected regardless of currency fluctuations.
What happens after the client accepts the itinerary?
Because the itinerary builder is integrated with our core CRM, once the client approves the quote, it automatically converts into a Confirmed Booking. It generates an invoice for the client and registers the payables to your vendors automatically.
Is it difficult to set up my database of hotels and tours?
Not at all. You can manually add your preferred suppliers, or use our bulk import tools to upload your existing Excel sheets of hotel contracts and transfer rates directly into the system, making setup remarkably fast.